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ProofHub

ProofHub

All-in-one project management and team collaboration software with flat, per-account pricing.

softwareProject Managementproject-managementteam-collaborationflat-pricing
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Our Verdict

Best for

Teams that want unlimited users under one flat monthly price instead of per-seat billing

Skip if

You need a large integration marketplace or want to stay on a free plan long-term

What is ProofHub?

ProofHub is a project management and team collaboration platform aimed at teams of all sizes, from marketing and creative teams to IT and product organizations. It centralizes task management, time tracking, file proofing, discussions, and reporting in one workspace, and is positioned as a replacement for stitching together separate tools like Slack, Trello, and Evernote.

SpecificationsAI-estimated

deploymentCloud/SaaS
open source❌ No
api available✅ Yes
support optionsHelp center, request demo, contact support, priority support on higher tier
key integrationsNot detailed on the pricing page reviewed

Key Features of ProofHub

Charges a flat monthly fee for unlimited users instead of per-seat pricing.
Provides Board, Table, Gantt, Calendar, and Me views for tracking tasks across a project.
Includes built-in proofing tools for reviewing files and leaving inline comments and approvals.
Tracks actual time spent on tasks to support workload and capacity reporting.
Offers real-time team chat and threaded discussions alongside task management.
Supports custom roles and permissions to control what each team member can see.
Generates project and resource reports for visibility into deadlines and team performance.

Use Cases for ProofHub

1

Creative team proofing

Design and marketing teams review files and collect approvals through built-in proofing tools.

2

Client and remote collaboration

Agencies use custom roles to give external clients limited visibility into shared projects.

3

Workload reporting

Team leads use time tracking and workload reports to balance assignments and hit deadlines.

4

Cross-department project planning

Operations and product teams use Gantt charts and calendars to plan multi-stage projects.

Pros & Cons of ProofHub

Pros

  • Flat pricing with unlimited users instead of per-seat charges
  • Combines task management, proofing, chat, and time tracking in one tool
  • No long-term contracts and a 14-day free trial with no credit card required
  • Custom roles and IP restrictions available for security-conscious teams

Cons

  • Higher-tier Ultimate Control plan price rises significantly after the introductory discount period
  • Essential plan caps the number of projects at 40
  • Interface covers many feature areas, which can add a learning curve for very small teams

Frequently Asked Questions

Does ProofHub charge per user?

No, ProofHub uses flat pricing that includes unlimited users on both the Essential and Ultimate Control plans.

Is there a free trial?

Yes, ProofHub offers a 14-day free trial with no credit card required.

Does ProofHub offer nonprofit discounts?

Yes, ProofHub offers discounted pricing for non-profit organizations.

Can I cancel anytime?

Yes, there are no long-term contracts and accounts can be cancelled at any time.

Pricing Overview

View full pricing →
Paid (Subscription)

Essential

$45/month

Ultimate Control

$89/month

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Best For

📣Marketers🏢Enterprise Teams🌐Remote Teams

Related searches

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About the Product

Unclaimed Listing
Platforms
WebiOSAndroid
Target AudienceMarketing, creative, product, IT, and operations teams wanting one flat-rate collaboration tool

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Tags

project-managementteam-collaborationflat-pricingproofingtime-tracking

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