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Capacities

Capacities

A note-taking app that organizes information as linked objects instead of files and folders.

softwareNote Takingknowledge managementlinked notesnote taking app
Our Verdict

Best for

People who think in connected concepts and want structure without heavy manual linking.

Skip if

You want simple flat notes with no learning curve, or need published pricing before committing.

What is Capacities?

Capacities is a personal knowledge management app built around structured, typed objects (notes, people, projects, books, etc.) rather than a flat pile of documents. Users start from daily notes and create custom object types as needed, and the app automatically surfaces connections between related content instead of requiring manual backlinking for everything.

SpecificationsAI-estimated

deploymentCloud/SaaS

Key Features of Capacities

Notes are organized as typed objects (people, projects, books, etc.) rather than plain files in folders.
The app automatically surfaces connections between related objects without requiring manual backlink setup.
Daily notes act as the default entry point for capturing quick thoughts before they're organized.
Users can define custom object types tailored to their own workflow, such as research sources or meeting notes.
A Pro plan adds an AI assistant plus queries for filtering and surfacing objects across a space.
Full data export is available even on the free plan, with no credit card required to start.
Data is hosted in the EU with encryption and GDPR compliance.

Use Cases for Capacities

1

Academic and research note-taking

Researchers link papers, authors, and concepts as connected objects instead of a folder of loose documents.

2

Daily capture and journaling

Daily notes provide a low-friction entry point for quick thoughts that get organized into objects later.

3

Project and people tracking

Custom object types let founders and managers track projects and contacts with structured, linked fields.

4

Writing and content planning

Writers connect drafts, sources, and ideas as objects to see relationships across a body of work.

Pros & Cons of Capacities

Pros

  • Free plan has no artificial note limits and includes full export
  • Object-based structure suits research and reference-heavy workflows better than plain files
  • Automatic connection discovery reduces manual linking overhead
  • EU hosting and GDPR compliance appeal to privacy-conscious users

Cons

  • Exact Pro and Believer plan pricing is not published on the pricing page
  • The object-based model has a learning curve compared to simple flat note apps
  • Smaller company (self-funded, no VC) means a smaller ecosystem of integrations than larger note apps

Frequently Asked Questions

Is Capacities free to use?

Yes, the Basic plan is free forever with unlimited spaces, objects, and blocks, plus 5 GB of total media storage.

What makes Capacities different from folder-based note apps?

Content is organized as typed objects with automatic connection discovery, rather than files sorted into folders.

Does Capacities have AI features?

The Pro plan adds an AI assistant and query features on top of the core note-taking tools.

Where is user data hosted?

Capacities is hosted in the EU with encryption and GDPR compliance, according to its own site.

Pricing Overview

View full pricing →
Freemium

Basic

0

Pro

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About the Product

Unclaimed Listing
Platforms
Target AudienceWriters, researchers, students, and knowledge workers

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Tags

knowledge managementlinked notesnote taking appobject-based notesresearch tool

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