Capacities
A note-taking app that organizes information as linked objects instead of files and folders.
Best for
People who think in connected concepts and want structure without heavy manual linking.
Skip if
You want simple flat notes with no learning curve, or need published pricing before committing.
What is Capacities?
Capacities is a personal knowledge management app built around structured, typed objects (notes, people, projects, books, etc.) rather than a flat pile of documents. Users start from daily notes and create custom object types as needed, and the app automatically surfaces connections between related content instead of requiring manual backlinking for everything.
SpecificationsAI-estimated
Key Features of Capacities
Use Cases for Capacities
Academic and research note-taking
Researchers link papers, authors, and concepts as connected objects instead of a folder of loose documents.
Daily capture and journaling
Daily notes provide a low-friction entry point for quick thoughts that get organized into objects later.
Project and people tracking
Custom object types let founders and managers track projects and contacts with structured, linked fields.
Writing and content planning
Writers connect drafts, sources, and ideas as objects to see relationships across a body of work.
Pros & Cons of Capacities
Pros
- Free plan has no artificial note limits and includes full export
- Object-based structure suits research and reference-heavy workflows better than plain files
- Automatic connection discovery reduces manual linking overhead
- EU hosting and GDPR compliance appeal to privacy-conscious users
Cons
- Exact Pro and Believer plan pricing is not published on the pricing page
- The object-based model has a learning curve compared to simple flat note apps
- Smaller company (self-funded, no VC) means a smaller ecosystem of integrations than larger note apps
Frequently Asked Questions
Is Capacities free to use?
Yes, the Basic plan is free forever with unlimited spaces, objects, and blocks, plus 5 GB of total media storage.
What makes Capacities different from folder-based note apps?
Content is organized as typed objects with automatic connection discovery, rather than files sorted into folders.
Does Capacities have AI features?
The Pro plan adds an AI assistant and query features on top of the core note-taking tools.
Where is user data hosted?
Capacities is hosted in the EU with encryption and GDPR compliance, according to its own site.
Pricing Overview
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