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TutorCruncher

TutorCruncher

Business management software for tutoring agencies covering scheduling, billing, and payroll.

softwareBusiness & Commercetutoring agency softwaretutor schedulingtutoring payroll
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What is TutorCruncher?

TutorCruncher is management software for tutoring companies, agencies, test-prep businesses and online tutoring services. It centralizes scheduling with a color-coded calendar, tracks a client pipeline from lead to booked lesson, and automates tutor payroll and client invoicing, including split payments and credit requests. The company states it serves roughly 1,800+ tutoring businesses globally and offers a 2-week free trial. The platform connects to Xero and QuickBooks for accounting, Stripe and GoCardless for payments, and Zapier for over 1,000 additional app connections, alongside integrations with online whiteboard tools for remote lessons. Pricing is structured around three tiers -- Pay as you go, Startup, and Enterprise -- each combining a flat monthly subscription with a percentage fee on processed revenue and card transaction fees.

SpecificationsAI-estimated

deploymentCloud/SaaS
open source❌ No
api available❌ No
support optionsPriority phone support for 3 months on Pay as you go and Startup; unlimited technical and chat support on Enterprise
key integrationsXero, QuickBooks, Stripe, GoCardless, Zapier (1,000+ apps), and online whiteboard providers

Key Features of TutorCruncher

Manages lesson scheduling through a color-coded calendar shared across tutors and clients.
Tracks leads and prospective clients through a dedicated client pipeline view.
Automates tutor payroll and client invoicing, including split payments and credit requests.
Sends automated email and SMS lesson reminders to reduce no-shows.
Processes payments via Stripe and GoCardless with tiered card transaction fees by plan.
Connects to Xero and QuickBooks for accounting and to Zapier for over 1,000 other app integrations.
Supports online whiteboard tool integrations for remote and online tutoring sessions.
Generates business analytics and lesson reports to track company performance.

Use Cases for TutorCruncher

1

Independent tutoring agency scheduling

A small agency on the Pay as you go plan uses the color-coded calendar and automated reminders to schedule lessons and reduce no-shows.

2

Automated tutor payroll

A tutoring company automates payouts to its tutors and invoices to parents through TutorCruncher's automatic payments and payroll tools.

3

Multi-branch tutoring business reporting

A Startup-tier tutoring business uses the customizable dashboard and exportable reports to track performance across branches.

4

Online test-prep company integrations

An online tutoring company connects its whiteboard tool and Zapier-linked apps for a unified remote lesson and business workflow.

Pros & Cons of TutorCruncher

Pros

  • Combines scheduling, invoicing, payroll and a client pipeline in one platform built specifically for tutoring businesses.
  • Offers a clear three-tier pricing structure with a 2-week free trial on every plan.
  • Wide integration coverage through Xero, QuickBooks, Stripe, GoCardless and 1,000+ Zapier-connected apps.
  • Serves businesses at very different scales, from solo agencies on Pay as you go to enterprise operations.

Cons

  • Pricing combines a flat monthly fee with a percentage of revenue plus separate card processing fees, which can make total cost harder to predict.
  • Customizable dashboards, HTML email templates and data exports are locked behind the Startup tier and above.
  • International cards and premium card types (e.g. Amex, JCB) carry additional fees on top of the base rate.

Frequently Asked Questions

Does TutorCruncher offer a free trial?

Yes, TutorCruncher offers a 2-week free trial on all of its plans.

What accounting and payment tools does TutorCruncher integrate with?

TutorCruncher integrates with Xero and QuickBooks for accounting, Stripe and GoCardless for payments, and Zapier for over 1,000 additional app connections.

How is TutorCruncher priced?

TutorCruncher has three plans -- Pay as you go, Startup, and Enterprise -- each with a monthly subscription fee plus a percentage of processed revenue and standard card transaction fees.

Who uses TutorCruncher?

TutorCruncher is used by tutoring agencies, independent tutors, test-prep companies, and online tutoring services; the company states it serves roughly 1,800+ tutoring businesses.

Pricing Overview

View full pricing →
Paid (Subscription)

Pay as you go

$30/month + 1% of revenue

Startup

$80/month + 0.65% of revenue

Enterprise

$240/month

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About the Product

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Platforms
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Target AudienceTutoring agencies, independent tutors, test-prep companies and online tutoring businesses

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Tags

tutoring agency softwaretutor schedulingtutoring payrollonline tutoring platformtutoring business management

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