Todoist vs Trello
Side-by-side comparison of features, pricing, ratings, and alternatives.
Todoist is a cloud‑based task manager that helps individuals and teams capture, organize, and prioritize work across devices. Its flexible project views, natural‑language input, and powerful filters let users build custom workflows and stay on top of deadlines.
Trello is a kanban-style project management tool built around boards, lists, and cards, making it one of the most approachable ways to visualize workflow for teams and individuals alike. Its drag-and-drop simplicity has made it a go-to choice well beyond software teams, from event planning to personal task management. Power-Ups extend basic boards with features like calendar views, custom fields, and automation via Butler, Trello's built-in no-code rules engine that can automate card moves, due date reminders, and checklist actions. Because it owned by Atlassian, Trello integrates well with Jira and Confluence for teams that need lightweight boards alongside more structured engineering tools.
Free for personal use with unlimited cards; paid plans start at $5/user/month.
- Intuitive natural‑language entry speeds up task capture.
- Robust cross‑platform sync keeps data consistent everywhere.
- Powerful filters and labels enable highly customized views.
- Free tier offers generous features for individual users.
- Extremely simple to learn
- Generous free tier
- Flexible for non-software use cases
- Good Butler automation
- Advanced automation requires a paid subscription.
- Limited offline functionality on some mobile devices.
- No built‑in time‑tracking or budgeting features.
- Limited for complex, multi-team project tracking
- Fewer reporting features than Asana or Jira
- Can get messy with many cards on one board
What reviewers say
Todoist Reviews
No reviews yet.
Trello Reviews
4.3 (4)Solid choice
I switched to Trello last quarter and haven't looked back. Good Butler automation. One minor gripe: fewer reporting features than asana or jira, but it hasn't been a dealbreaker. Would recommend to anyone considering it.
Solid choice
Our team evaluated a few options before settling on Trello. Flexible for non-software use cases. One minor gripe: limited for complex, multi-team project tracking, but it hasn't been a dealbreaker. Would recommend to anyone considering it.
Solid choice
We've been using Trello for a few months now and it's genuinely made a difference for our team. Good Butler automation. No major complaints so far. Would recommend to anyone considering it.
More alternatives & similar tools
Alternatives to Todoist
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Open‑source task manager that blends time tracking, kanban and agile planning for freelancers and small teams.
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The Verdict
AI-generated from listing dataTodoist offers richer task‑management features and powerful filters, while Trello provides a simpler visual kanban experience with strong automation.
Key differences
- •Todoist uses natural‑language date entry and hierarchical projects; Trello relies on flat cards on boards.
- •Todoist includes built‑in labels, custom filters, and four priority levels; Trello’s automation is via Butler and Power‑Ups.
- •Trello provides multiple board views (calendar, timeline) and deep Jira/Confluence integration; Todoist’s views are list, board, and calendar only.
- •Todoist’s free tier is generous for individuals; Trello’s free tier is unlimited cards but limited Power‑Ups per board.
Pricing & value
Todoist’s freemium tier offers generous individual features; Trello’s free tier limits Power‑Ups and advanced automation.
Ease of use / learning curve
Trello’s simple kanban board is extremely quick to learn; Todoist’s filters and hierarchy add modest complexity.
Features & depth
Todoist provides natural‑language entry, labels, custom filters, and four priority levels, which are not in Trello.
Integrations & ecosystem
Trello includes a Power‑Ups marketplace, deep Jira/Confluence integration, and multiple view options; Todoist has fewer integrations.
Collaboration
Both support sharing (Todoist projects, Trello boards) and comments; each offers comparable basic collaboration.
Scalability
Trello’s board structure scales to many users and supports multiple views; Todoist is geared toward freelancers and small teams.
Support
Todoist lists email, help center, and community forum; Trello only lists a help center.
Choose Todoist if…
Freelancers or small teams needing detailed task hierarchy, filters, and natural‑language entry.
Choose Trello if…
Users who prefer a visual kanban board, simple onboarding, and need Jira/Confluence integration.
Common questions
Can I use either tool for free?
Yes. Both have freemium plans; Todoist’s free tier offers generous task features, while Trello’s free tier offers unlimited cards but limited Power‑Ups.
Which tool supports more advanced automation?
Todoist requires a paid subscription for advanced automation; Trello provides Butler no‑code automation in the free tier.
Do either tools integrate with my calendar?
Todoist integrates with Google Calendar and Outlook; Trello offers a calendar view via Power‑Ups and integrates with Google Drive.