Todoist

Name: Todoist
Brand: Todoist

Organize work and life, any way you want.

softwareTask & To-Dotask-managementproductivitytodo-list

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Our Verdict

Best for

Freelancers and small teams needing flexible task organization

Skip if

If you need built‑in time tracking or extensive offline use

What is Todoist?

Todoist is a cloud‑based task manager that helps individuals and teams capture, organize, and prioritize work across devices. Its flexible project views, natural‑language input, and powerful filters let users build custom workflows and stay on top of deadlines.

SpecificationsAI-estimated

deploymentCloud/SaaS

open source❌ No

api available✅ Yes

support optionsEmail, Help Center, Community Forum

key integrationsSlack, Google Calendar, Outlook, Zapier, Alexa

Key Features of Todoist

Add tasks using natural‑language dates and times, such as “Meeting tomorrow at 3 pm,” and Todoist parses them into exact timestamps.

Create recurring tasks with simple phrases like “Pay rent every month” to automate regular responsibilities.

Organize tasks into projects and sub‑projects, then view them in list, board, or calendar layouts.

Share projects with teammates, assign tasks, and comment directly on items for real‑time collaboration.

Apply labels and custom filters to instantly surface tasks that match specific criteria.

Set four priority levels and use visual indicators to focus on the most important items.

Sync instantly across Web, desktop, and mobile platforms, ensuring your task list is always up‑to‑date.

Use Cases for Todoist

Personal task management

Track daily to‑dos, habits, and goals in a single list.

Team project coordination

Assign tasks, share progress, and comment within shared projects.

Freelance client work

Organize client deliverables, set deadlines, and invoice reminders.

Academic planning

Plan coursework, assignments, and exam study schedules.

Pros & Cons of Todoist

Pros

Intuitive natural‑language entry speeds up task capture.
Robust cross‑platform sync keeps data consistent everywhere.
Powerful filters and labels enable highly customized views.
Free tier offers generous features for individual users.

Cons

Advanced automation requires a paid subscription.
Limited offline functionality on some mobile devices.
No built‑in time‑tracking or budgeting features.

Frequently Asked Questions

Can I use Todoist offline?

You can view and edit tasks offline on desktop and mobile apps, and changes sync when you reconnect.

What integrations are available?

Todoist integrates with Slack, Google Calendar, Outlook, Zapier, Alexa, and many more via its API.

Is there a limit to the number of projects?

The free plan allows up to 80 active projects; paid plans increase this limit.

How does the free tier differ from Premium?

Premium adds reminders, comments, file uploads, labels, filters, and activity logs.

Pricing Overview

View full pricing →

Freemium

Detailed plans are not listed. Visit the official website for pricing information.

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