Trello vs Wunderlist (now Microsoft To Do)
Side-by-side comparison of features, pricing, ratings, and alternatives.
Trello is a kanban-style project management tool built around boards, lists, and cards, making it one of the most approachable ways to visualize workflow for teams and individuals alike. Its drag-and-drop simplicity has made it a go-to choice well beyond software teams, from event planning to personal task management. Power-Ups extend basic boards with features like calendar views, custom fields, and automation via Butler, Trello's built-in no-code rules engine that can automate card moves, due date reminders, and checklist actions. Because it owned by Atlassian, Trello integrates well with Jira and Confluence for teams that need lightweight boards alongside more structured engineering tools.
Microsoft To Do is a cloud‑based task‑management app that lets you capture, organize, and prioritize personal and collaborative to‑do lists. It builds on the legacy of Wunderlist with deep integration into the Microsoft 365 ecosystem. The app offers daily planning features, shared lists for teamwork, and seamless syncing across Windows, macOS, iOS, Android, and the web, making it easy to stay on top of work and life responsibilities.
Free for personal use with unlimited cards; paid plans start at $5/user/month.
- Extremely simple to learn
- Generous free tier
- Flexible for non-software use cases
- Good Butler automation
- Free core features with optional Microsoft 365 upgrades
- Seamless sync across all major platforms
- Deep integration with Outlook and Teams
- Simple, clean interface that’s easy to adopt
- Limited for complex, multi-team project tracking
- Fewer reporting features than Asana or Jira
- Can get messy with many cards on one board
- Limited advanced project‑management features (no kanban boards)
- No native Linux client
- Premium features require Microsoft 365 subscription
What reviewers say
Trello Reviews
4.3 (4)Solid choice
I switched to Trello last quarter and haven't looked back. Good Butler automation. One minor gripe: fewer reporting features than asana or jira, but it hasn't been a dealbreaker. Would recommend to anyone considering it.
Solid choice
Our team evaluated a few options before settling on Trello. Flexible for non-software use cases. One minor gripe: limited for complex, multi-team project tracking, but it hasn't been a dealbreaker. Would recommend to anyone considering it.
Solid choice
We've been using Trello for a few months now and it's genuinely made a difference for our team. Good Butler automation. No major complaints so far. Would recommend to anyone considering it.
Wunderlist (now Microsoft To Do) Reviews
No reviews yet.
More alternatives & similar tools
Alternatives to Trello
View all →
Alternatives to Wunderlist (now Microsoft To Do)
View all →
All-in-one task manager and calendar app with habit tracking and a built-in Pomodoro timer.
AI-assisted task manager from the Wunderlist team that combines to-do lists, notes, and plans.
Long-running to-do list app for organizing tasks across web, mobile, and email
The Verdict
AI-generated from listing dataWunderlist (Microsoft To Do) is the safer default for free, simple list‑based tasks, especially if you’re already in the Microsoft ecosystem; Trello adds visual kanban, automation and broader integrations but may require a paid plan for advanced needs.
Key differences
- •Wunderlist uses list‑based tasks; Trello uses visual kanban boards.
- •Trello offers Butler automation and multiple views (calendar, timeline); Wunderlist does not.
- •Wunderlist integrates natively with Outlook, Teams, and Planner; Trello’s key integrations are Jira, Slack, Google Drive.
- •Wunderlist is completely free; Trello’s free tier is generous but many power‑ups and advanced features need a paid plan.
- •Wunderlist lacks a Linux client; Trello is available on all major platforms via web and native apps.
Pricing & value
Wunderlist offers all core features for free; Trello’s advanced automation and Power‑Ups often require paid plans.
Ease of use / learning curve
Both have simple interfaces; Wunderlist uses lists, Trello uses boards—each is intuitive for its style.
Features & depth
Trello provides kanban boards, Butler automation, calendar/timeline views, which Wunderlist lacks.
Integrations & ecosystem
Wunderlist excels with Outlook/Teams/Planner; Trello covers Jira, Slack, Google Drive and extensible Power‑Ups.
Collaboration
Both support real‑time sharing of lists/boards and basic collaboration features.
Support
Wunderlist offers email and community forum; Trello provides a Help Center—comparable levels.
Choose Trello if…
Teams that want visual kanban, automation, and broader third‑party integrations, and are open to paid upgrades.
Choose Wunderlist (now Microsoft To Do) if…
Individuals or small teams already using Microsoft 365 who need a free, straightforward task list.
Common questions
Is there any cost to use either tool?
Wunderlist (Microsoft To Do) is completely free; Trello is freemium, with paid plans starting at $5 per user per month for advanced features.
Can I automate repetitive tasks?
Trello includes Butler no‑code automation; Wunderlist does not provide built‑in automation.
Which tool integrates better with Outlook and Teams?
Wunderlist syncs automatically with Outlook and Microsoft Teams via Microsoft Graph, while Trello does not list those integrations.